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Reception-Style
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Oval tables and chairs are placed throughout the room allowing guests to move about freely. Rectangular tables may be set for buffet-style foods, drinks, and registration materials. Reception-style set-up provides the greatest opportunity for guests to mingle. |
Banquet-Style
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Guests are seated at rectangular or oval tables. Rectangular table banquet set-up allows for a greater variety of table arrangements within the space and is especially suited to larger events. Oval table banquet set-up provides a greater opportunity for local interaction and is suitable for more intimate groups. Additional rectangular tables are set for food self-service. A platform or staging may be needed if there is a head table or if a program is provided during mealtime. |
Exhibit Space
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Exhibit space set-up facilitates vending of goods and services or information to guests. Depending on the type of booth utilized, appropriate space is allocated to each vendor. Poster board displays generally require a 3' x 8' space while larger tabletop exhibits may require a 6' x8' space. For a full-size booth, a 10' x 10' space is allocated. Elaborate, custom-build displays may require larger areas. Generally, one 8' rectangular table and two chairs are provided with each space. Exhibit space layout is designed to create a smooth flow of guests through the display area. |
Theater-Style
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Chairs are lined up in rows (straight, semi-circular, or angeld) so that the audience is facing the presentation area. The set-up may require a small stage or platform. Theater-style set-up achieves the maximum seating capacity of the room and is good for large audiences that do not require work tables or group interaction. |
Classroom-Style
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Rectangular tables are positioned in front of rows of chairs facing the presentation area. Depending on the preference of the presenting speaker and the size of the audience, the set-up may require a small stage or platform. Classroom-style set-up facilitates note-taking and computer usage and is the most comfortable set up for very long sessions. Classroom-style is good for audiences that do not require group interaction. |
Conference-Style
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Conferees are seated on all sides around the perimeter of a table. Several rectangular tables may be combined to create a solid shape. For larger meetings, the tables may be arranged in a multi-sided shape with the center being empty (generally referred to as hollow square set-up). Either conference-style set-up facilitates interaction between participants and is often used for board and committee meetings. |
U-Shape
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Also used for board meetings, committee meetings, and breakout sessions, the U-shape set-up is good for audio/visual presentations. Rectangular tables are positioned for form a "U" with seating on the outside. This U-shape set-up enables all attendees to see the AV when the presentation is at the open end. |
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